Digitizing the operations of a medium-sized fleet management company
Industry Description
Our customer, Valtar Transporte is an Express Logistics company based in Germany. The company was established in 1999 and has grown to be one of the leading suppliers of transportation services for the Automotive Industry in Europe.
On a typical day, the company will receive 50 to 200 quotation requests and will be converting over 90% of them to contracts. Once a contract has been approved, the dispatch team assigns a vehicle to the job (either their own or a partners’), will generate transportation documents and follow the transport through to completion. The end process consists of money movement operations, including client and partner invoices, together with associated transport documents.
The company acts in the Express Logistics space, where time is of the utmost essence. When a quotation request comes in, the dispatchment team has 25 minutes to calculate the cost and prepare a transportation plan. The cargo is time sensitive and production blocking, so most orders require same day pick-up, and immediate routing towards the destination. In such a dynamic environment, every minute counts.
“The Take Off Labs team have been instrumental in understanding our use case, being flexible and accommodating, being professional and patient with us and our staff, and have delivered a high quality solution that takes out the stress out of the day to day running of our operations. We extend our most sincere gratitude to the team for helping us lift our processes and ultimately digitize our business.”
Product Description
The company outgrew its processes and contacted Take Off Labs to help digitize and streamline their operations through software, with the following goals and objectives:
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Understand the current workflows and abstract them out into data structures and models
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Identify any potential off-the-shelf software products that can contribute to a final solution
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Develop a custom solution for centralizing the express logistics workflow
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Upgrade general company infrastructure including marketing website and e-mailing system
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Setup a reliable and cost effective hosting solution
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Monitoring and ongoing support while the company is internalizing the new processes
The Solution
Express Logistics - Web Platform Functionality
The following functionality is now used on a daily basis by the Valtar Transporte team in Germany:
Clients and Partners
Maintaining a database of clients and partners, each with their own login and access to the platform
Quotation Requests
Clients request quotes - multiple vehicle sizes and types, multi-pickup and drop off, pre-defined addresses
Route Calculation
Administrators use distance / route calculation tools to provide pricing and timing options
Connect with Transporters
Accepted quotes are transformed into transportation orders, which are assigned to own vehicles or partners
Transportation Documents
Automatically generate transportation documents, such as CMR Waybills, Transportation Orders and Invoices
Financial Tracking
Track revenue and cost, alerts for overdue accounts receivable and upcoming accounts payable
Vehicle Tracking
Real time vehicle tracking with embedded GPS links, insurance status, driver name and contact details
Permissions System
Multiple administrative user types to reflect strict permissioning including client-only administrators, transport-only administrator
Metrics
The product is used on a daily basis
More than 1,000 Jobs fullfilled by Valtar Transporte within the platform.
More than €600,000 in Invoices created and tracked by the platform.
200 Clients have logged in to the platform.
250 Partner transportation companies fullfilling their orders.